How to Create Multiple Users in Nextcloud

Can I create multiple users inside my Nextcloud?

Yes. Nextcloud lets you create multiple user accounts within the same installation. Each person can have their own username, password, files and permissions.

To create users, you need to sign in with an account that has administrator permissions.

How to create a new user in Nextcloud

1. Access Nextcloud with an administrator account.
2. Open the user menu at the top of the screen.
3. Go to Users or Accounts, depending on your Nextcloud version.
4. Select the option to create a new user.
5. Enter the new account details, such as the username, display name, password and email address where applicable.
6. If needed, assign the user to a group and set a storage quota.
7. Save the new account.

[Suggested image: Nextcloud user administration screen showing the option to create a new account]

You can repeat these steps to create as many accounts as your service configuration and available resources allow.

Does each user have their own space?

Yes. Each user has their own account and can manage their files independently.

The administrator can also set a storage quota to limit how much space each account can use. This is especially useful when several people share the storage available in the same Nextcloud installation.

Groups and permissions

If you have several users, you can organize them into groups. For example:

• Administration.
• Sales.
• Accounting.
• Clients.

Groups make administration easier and let you share files or folders with several people without adding each user individually.

Useful tips

Before creating many accounts, check the space available in your service. Although Nextcloud can manage multiple users, they can all consume storage and resources from the same installation.

It is also advisable to use secure passwords and grant administrator permissions only to people who really need them.

Frequently asked questions

Can all users see each other’s files?

Not automatically. Each user has their own space. For another user to access a file or folder, it must be shared with them or with a group they belong to.

Can I limit each user’s storage?

Yes. An administrator can configure individual storage quotas for users.

Can I disable a user without deleting the account?

Yes. Nextcloud lets you disable and re-enable user accounts from the administration area.

Can I create user groups?

Yes. Groups help organize accounts and simplify the management of access and shared files.

Conclusion

Nextcloud is designed to work with multiple users within the same installation. You can create separate accounts, assign storage quotas and organize users with groups.

If you plan to use Nextcloud with many people or need more storage, make sure that the available resources are appropriate for the intended use.